To get a commercial mortgage in Canada, you work through seven steps: define what you need, get your financial position in order, gather your documents, choose the right type of mortgage, bring in a broker, submit and negotiate, then close. A well-prepared file can go from first conversation to funded in about three to five weeks. A disorganized one can take two months or more.
Whether you’re an investor, developer or business owner buying a new property, understanding these steps up front helps you maximize your chances of approval. Here is the process, with a realistic timeline for each step.
What are the steps to getting a commercial mortgage in Canada?
Step 1: Understand your financing needs
Before approaching lenders, clearly define the purpose of your commercial mortgage. Ask yourself:
- What type of property are you purchasing? (for example, an office building, multi-family residential or industrial space)
- How much financing do you require?
- What is your expected return on investment?
Having a clear financial plan helps you decide the mortgage amount and type of financing that suits you.
Timeline: This step is on you. Most buyers spend one to two weeks here, and it’s worth doing properly rather than quickly.
Step 2: Assess your financial position
Lenders judge a commercial mortgage application on financial stability and risk. You’ll need to provide:
- Business and personal financial statements
- Credit history and credit score
- Proof of income and cash flow projections
- Details of existing assets and liabilities
A strong financial profile improves your chances of securing favourable terms.
Timeline: If your financials are already organized, this is a few days of gathering. If they’re scattered across accountants, past years and multiple entities, budget one to two weeks.
Step 3: Gather the required documentation
Lenders will ask for key documents to assess your application, including:
- Property details (location, size, zoning and market value)
- Lease agreements (if applicable)
- Business plan or investment strategy
- Down payment source and proof of funds
- Bios on the principals
- Company financials and personal net worth statements
Being prepared with these documents speeds up the approval process.
Timeline: This is the single biggest variable in the whole process. Buyers with a clean, complete package ready to go can submit within days. Buyers scrambling to track down lease agreements or bios on principals can lose two to three weeks here, which is entirely avoidable with advance preparation.
Step 4: Choose the right type of commercial mortgage
Different mortgage products suit different needs, including:
- Conventional commercial mortgages: offered by banks and lenders, typically requiring a 25% to 35% down payment.
- CMHC-insured mortgages: available for multi-family residential properties, with lower interest rates and higher mortgage amounts. CMHC’s standard rental housing insurance goes up to 85% of the property’s value.
- Bridge financing: short-term financing for transitional projects or quick acquisitions.
- Private mortgages: a good fit for borrowers who need alternative financing because of credit issues or unusual property types. You can read more on my private lending page.
Understanding these options lets you choose the best fit for your investment strategy.
Timeline: A same-day decision if your broker has already narrowed the options based on your Step 1 answers. That’s exactly why this conversation should happen early, not after you’ve picked a lender on your own.
Step 5: Work with a commercial mortgage broker
Navigating the commercial mortgage market can be challenging, and an experienced broker simplifies it. A broker can:
- Assess your financial situation and recommend suitable lenders
- Negotiate competitive rates and terms
- Guide you through the application and approval process
Timeline: This isn’t really a discrete step. It should be happening in parallel with Steps 1 through 4, not after them. The earlier a broker is involved, the more time gets saved everywhere else.
Step 6: Submit your application and negotiate terms
Once you’ve selected a lender, submit your application along with the required documentation. Be prepared for lender due diligence, which may include a property appraisal and financial analysis. Negotiating key terms such as the interest rate, amortization and repayment structure can significantly affect your bottom line.
Timeline: Expect one to three weeks from submission to a formal commitment, depending on the lender and whether an appraisal is required. Private and alternative lenders can move faster. Conventional bank underwriting typically sits at the longer end of that range.
Step 7: Finalize the mortgage and close the deal
After approval, review the mortgage commitment carefully before signing. Work with your lawyer and financial professionals to make sure the terms match your business goals. Once everything is finalized, the lender funds the mortgage and you can proceed with your property acquisition or development.
Timeline: Once approved, closing typically takes one to two weeks for legal review and fund transfer. It takes longer if title issues or last-minute conditions come up.
How long does it take to get a commercial mortgage in Canada?
Add it up, and a well-prepared file can move from first conversation to funded deal in as little as three to five weeks. A disorganized one can easily stretch past two months. That’s not because the lender is slow, but because each step waited on the one before it instead of running in parallel.
That’s the real value of bringing a broker in at Step 1 instead of Step 5. The timeline compresses because the right lender gets picked early, and your documentation gets built for that lender instead of being assembled generically and reworked later.
How much down payment do you need for a commercial mortgage?
For a conventional commercial mortgage, expect a down payment of about 25% to 35%. How much the lender will advance against the property is its loan-to-value ratio, and it varies by property type. I’ve broken down how commercial LTV actually works, and if you’re thinking about a private lender, how much equity you need for a private mortgage covers the other side. Running your numbers first also helps. I built a free Cap Rate & Deal Analyzer, so run your deal through it, and through my post on how to calculate cap rate, before Step 1.
Who finds the right commercial lender for me?
I do. You send me one application, and I look at your property and your numbers, then compare the lenders who fit, including banks, CMHC-insured options and private lenders. You get one clear comparison and a realistic timeline. If your project involves a build, my post on how construction mortgage draws work shows how the money is released, and you can see what I do on my commercial financing page.
Frequently Asked Questions
How do you get a commercial mortgage in Canada?
Define what you need, get your financial position in order, gather your documents, choose the right type of mortgage, work with a broker, submit your application and negotiate terms, then close with your lawyer. Starting with a broker at the beginning saves time at every step.
How long does it take to get a commercial mortgage in Canada?
A well-prepared file can go from first conversation to funded in about three to five weeks. A disorganized one can take two months or more. From submission to a formal commitment is usually one to three weeks, and closing takes another one to two.
What down payment do you need for a commercial mortgage in Canada?
Conventional commercial mortgages typically require a 25% to 35% down payment. Standard CMHC-insured rental housing can go up to 85% of the property’s value, which means a smaller down payment. Private lenders set their own limits.
What documents do lenders need for a commercial mortgage?
Lenders usually ask for business and personal financial statements, credit history, proof of income and cash flow projections, property details, lease agreements, a business plan, proof of your down payment, bios on the principals, and company financials and personal net worth statements.
This post is general information, not legal or financial advice. Lender requirements, rates, timelines and terms vary by lender, property and borrower. All financing is subject to lender approval.
Financing a commercial property? Send me your application and I will compare your options.
I look forward to hearing from you in regard to your mortgage needs.
902-465-5533. I answer.
Patrick
p.s. Ready to start? Apply here: https://craigburn-capital.mtg-app.com
p.s. Prefer to talk it through first? Book a time with me here: Schedule a call
p.s. FSRA Principal Broker License #M23006699, Craigburn Capital. NS Brokerage 2026-3000179, NS Broker 2026-3000180.
p.s. Get the Craigburn mortgage app: https://craigburn-capital.mtg-app.com
Patrick Sawler is a mortgage broker and owner of Craigburn Capital, licensed in Nova Scotia and Ontario, with private financing available in New Brunswick and PEI. He answers his phone. Service aussi disponible en français.
Call 902-465-5533 or start your application today.